Do you have an important event coming up, such as a wedding, bachelorette party, bachelor party, wine tour, birthday party, or any special occasion? Your event is sure to be a spectacular event that all will enjoy; however, have you taken the time to book your luxury car service for your special event? It is essential to book early to ensure your vehicle of choice will be available. What are the best steps to follow to ensure you are booking the proper vehicle at the right price? This article will go over steps to help you book the best luxury car service currently available.
1. Guest List Planning
It is essential to begin planning long before the big event. Planning ahead will help take care of many unknowns and help the night of the event go more smoothly. Put together a rough guest list of anyone you can think of to invite. Once you have the list, it is important to go through it and dwindle the number down to an appropriate list of party-goers. Once you get the list down to the perfect number, you are ready to move forward with your luxury car service search.
Your guest roster is now complete. The next step is to send out the wonderful invitations you have created for the event. It is essential to share all the most important details of your event in the invitation to ensure everyone understands what is expected.
Include a date that you want everyone to RSVP by and ask for their email and phone number if you need to reach out. It is vital to iron out the guest details as far in advance as possible, however, make sure to have this completed no less than two weeks before the event.
3. Keeping Track of RSVPs
Now that the invitations have been sent out, your phone or email will start receiving RSVPs from guests. It is important to keep track of all RSVPs systematically. You don’t want a guest slipping through the cracks and being forgotten. Plus, when you get closer to the event date, you will have a solid list of those who have responded and those who have not. At this time, it is appropriate to reach out directly to guests who have not responded and ask if they plan on attending the event.
4. Final Headcount
Many have RSVP’d as you asked, and you have reached out to all others who have not RSVP’d. You now have a final headcount, but don’t forget to include yourself, as it is very common for the event planner to forget themselves in the headcount. Now that you have a final headcount, there will be no surprises on the day of the event.
Paying for your transportation is an important aspect to address early on in the process of event planning. Let guests know they will be responsible for a specific share of the cost or let them know they will not be required to pay. By being upfront with this information, guests have a better picture of what will be expected of them and will not be surprised by unexpected costs.
5. Book Your Luxury Car Service Vehicle
The final step is to find the luxury vehicle that will make your event special. Search online for a transportation service that has the vehicle you want. Pay close attention to amenities and other details as they can vary greatly. Having a little extra room is never a bad option, so keep it in mind when booking. Always keep your budget in mind while searching for a luxury vehicle.